II. What Information Does HTA Collect?
In order to serve you better, it is necessary for HTA to collect certain information. The type of information that HTA collects depends on what you do when you visit our website.
A. Information That You Provide to Us
In order for us to respond to your requests for information, requests for proposals, and/or to send you a free copy of the meeting planner guide, you will need to provide us with some personal information about yourself and your potential meeting. The information that we collect includes: (1) your name; (2) your company name; (3) your title; (4) your postal address; (5) your e-mail address; (6) your telephone number; (7) your fax number; (8) your website; (9) whether you would like to receive specials offers and promotions via e-mail; (10) whether you would like to sign up for the Meet Hawaii e-newsletters.
B. Information That We Collect Automatically
We also collect certain types of information automatically whenever you access and use our website. Some of this information is stored in cookies (see the next section for a discussion of cookies). Examples of the information we collect automatically include: (1) the Internet protocol (IP) address of the computer you are using; (2) the browser software you are using; (3) your operating system; (4) the date and time you access our website; and (5) the Internet address of the website from which you linked directly to our website.
You can adjust your Web browser to refuse all new cookies, to notify you whenever you are about to receive a new cookie, or to disable cookies completely. Most web browsers also offer users the ability to control the placement and duration of cookies. Search for "cookies" under the web browser's Help menu for more information on cookie management features available. Please note, however, that many parts of our website will not function properly if you do not allow cookies.
D. Action Tags
Action tags, which are also known as Web beacons or pixel tags, are small invisible images that are placed in certain areas of our website. When an action tag is triggered by someone using our website, that information is logged in an external vendor system and is linked to that user’s anonymous cookie ID. We use action tags to gather information about our website and to improve our website so that it can better meet your needs.
E. Collection of Information by Third Parties
We work with third parties to serve advertisements about HTA and the State of Hawaii across the web. These third parties may use tracking technologies to collect anonymous data about users who view or interact with advertisements or our website. When you interact with, view, or click on an advertisement or visit our website, the third party might collect non-personally identifiable information about you, such as an anonymous cookie ID, the specific advertisement that you clicked on, and the time and place of delivery.
You can adjust your Web browser to refuse all new cookies, to notify you whenever you are about to receive a new cookie, or to disable cookies completely. Most web browsers also offer users the ability to control the placement and duration of third party cookies. Search for "cookies" under the web browser's Help menu for more information on cookie management features available.
F. Collection of Personal Information from Children
HTA believes that it is extremely important to protect children's personal information. As such, HTA does not collect any personal information that can be identified with anyone under the age of 16. In fact, as discussed in our Terms and Conditions of Use, no one under the age of 16 is allowed to use any features of this website that result in our actively collecting personal information.
III. What Does HTA Do with the Information It Collects?
The primary reason why we collect information from you is to provide you with the services that you request and to enhance your experience at our website. Services such as the free mailing of the meeting planner guide would be impossible without the personal information that you provide to us. In addition to our internal use of the information we collect, your personal information is used to help make sure that you receive all the information you requested.
While we believe that the more information you have about Hawaii the more likely you are to choose us as your meeting destination, we also understand that you value your privacy. If you would prefer that HTA not e-mail you any periodic updates about Hawaii and/or not share any personally identifiable information about you with any third party, all you need to do is tell us. Just email us at email@example.com and let us know about your preference.
Please be advised, however, that we reserve the right to disclose any personal information about you without your prior consent if we have a good faith belief that such disclosure is necessary to: (1) conform to legal requirements or comply with valid legal process, such as a search warrant, subpoena, or court order; (2) protect our rights or property; (3) enforce the provisions of the Terms and Conditions of Use; or (4) prevent harm to you or others.
HTA sometimes shares with third parties certain nonpersonal, summary information about the people who use our website. This information is not personally identifiable in any way and consists of facts such as the average numbers of visitors to our website per day and the most popular sections of our website.
Also, as discussed in more detail above, information resulting from action tags being triggered is logged in an external vendor system and is linked to that user’s anonymous cookie ID. None of this information is personally identifiable information.
IV. What Kind of Security Does HTA Use to Protect Your Privacy?
We know that when you provide us with any type of information, you're trusting us to keep it safe from unauthorized intrusion. We take all reasonable steps, through the use of updated security software and protocols, to ensure that your personal information is safe.
V. What Do You Need to Do to Protect Your Personal Information?
You have several options when deciding how you can best protect your personal information. One option is simply not to volunteer any personal information. Another option is to configure your Web browser to refuse all new cookies, to notify you whenever you are about to receive a new cookie, or to disable cookies completely. However, many parts of our website will not function properly if you do not allow cookies. The Federal Trade Commission's website also offers useful information about how to protect your personal information while on the Internet.
VI. How Can You Find Out What Personal Information Is on Record?
We believe that it's important for you to be able to find out what personal information you have provided to us through our website. If you have completed an on-line Personal Information Form, you can email us at firstname.lastname@example.org and ask us what information we have on record about you. If you haven't completed an on-line Personal Information Form, then we don't have any personally identifiable information about you.
VII. How Can You Correct the Personal Information on Record with Us?
We know that you want the information we have on record about you to be as complete and accurate as possible. We feel the same way, since maintaining accurate information is essential to our efforts to give you the best possible experience when you visit our website. That's why we encourage you to correct any information that might be outdated or otherwise invalid. It's easy to make changes. Simply email us at email@example.com.